ExcelExplained

Count cells between two dates using COUNTIFS

You can use the COUNTIFS function to count the number of cells between two dates of an Excel file. In this example COUNTIF function isn’t suitable because you cannot use COUNTIF for multiple criteria (it’s limited to just one).

COUNTIFS between two dates

The syntax

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)

where:
criteria_range1 – the first range to compare against your criteria (Required)
criteria1 – The criteria to use on range1. It can be a number, expression, cell reference, or text that define which cells will be counted (Required)
criteria_range2 – the second range to compare against your criteria (Optional)
criteria2 – The criteria to use on range2. It can be a number, expression, cell reference, or text that define which cells will be counted (Optional)

In our example cell F3 contains the following formula to count if date is between two dates:
=COUNTIFS(Birthday,">="&DATE(E3,1,1),Birthday,"<="&DATE(E3,12,31))

Step by step COUNTIFS formula with two dates

  1. Type =COUNTIFS(
  2. Select or type the range reference for criteria_range1. In my example I used a named range: Birthday.
  3. Insert criteria1. I wanted to count all birth dates after January 1st, 1985, so I inserted ">="&DATE(E3,1,1), where cell E3 contains the year 1985.
  4. Select your date range again. Since we want to apply two criteria for the same data set, you will need to select the same range again.
  5. Insert criteria2, which is the maximum date we are interested in. In my case, I wanted to count the birth dates which occur during 1985, which means a maximum date of December 31st, 1985, so I used "<="&DATE(E3,12,31).
  6. Type ) and then press Enter to complete the COUNTIFS formula.

How to use this COUNTIFS formula with multiple criteria

Since we need to check for two conditions, the use of COUNTIFS function is appropriate, because this Excel function can easily count the number of entries between two cell values.

The first condition in cell F3 Birthday,">="&DATE(E3,1,1) checks if the birth date in the COUNTIFS date range is greater than or equal to January 1st, 1985 while the second one Birthday,"<="&DATE(E3,12,31) checks if the birth date is less than than or equal to December 31st, 1985. COUNTIFS function will return the number of cells that have dates between our two specified days, if both COUNTIFS criteria are met.

Please note that the range “Birthday” contains cells C3:C26 from my table.

Since the operators ">=" and "<=" need to be entered as text between double quotes, we have to use the symbol & to concatenate the operator with each date. If you skip this step, Excel will not be able to understand your formula and will display an error message.

You can use the same formula to count cells between two numbers the same way you are using COUNTIFS with two dates. All you need to do is to remove the DATE function from the COUNTIFS formula and you are good to go.

If you have additional questions about how to use COUNTIFS with date ranges and multiple criteria, please let me know by posting a comment.

Add comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.